Goals, Personal development

10 things that will make you a time management guru

So let me guess? You never have time for anything. You have a full time job, 4 kids and a high maintenance husband … or dog… I will tell you that you very much have the time. This is proven by a speaker and author Laura Vanderkam. She has interviewed many busy people. Resulting in a very simple theory that you can achieve way more than you think if you just believe in yourself, make time for priorities and plan things out. I happen to agree. Her ted talk is absolutely amazing and highly recommend it. Here is the link: Ted

What Laura points out to us that there is 168 hours a week. If you work a full time job of 40 hours a week and sleep a solid 8 hours per night (making it 56 hours a week of sleep) you still end up with 72 hours for your own things. As one of the people she interviewed said; instead of saying you don’t have time you should say that you chose not to do xyz because they aren’t your priority. Which is true. I shall soon demonstrate how.

10 ways to make time when you are 100% sure you don’t have it!

Unsubscribe from all unnecessary emails!

You don’t need to be signed up to 50 news letters you don’t need. You will save time organizing your email and you won’t feel the pull to check that one thing out just in case you are missing out. Rather save it into your bookmarks. If you actually think about that great page like you think. You will visit on your own, without an email telling you to. Saves you time because you choose when you check the page, instead of being sidetracked when answering an email.

Make priority lists:

Laura mentioned in her Ted talk that we have 3 categories we should allocate time to. Career, Relationships and Self. Make lists of 3 things into each of the categories you want to do daily or at least weekly. This could look something like this: Career; meeting with an important person, networking and doing that one course that will 10x your income. Realtionships: date night with your significant other, seeing/being in contact with your closes friends, calling your family. Self; skin care, gym, reading/online course. This doens’t mean that you don’t get to do anything else. You most certainly will have to answer emails, make calls, and so much more. BUT if the things that are on the lists make you fulfilled you should schedule them into your calendar first.

Make people priority lists.

This sounds weird and harsh but it is effective. No matter what some people are more important to you than others. Your family is probably number 1, then your significant other and then your friends. But if you have say 20 friends that you are quite often in touch with, you have to see which ones of them you need to prioritize.

How you do this is up to you. You might want to prioritize those you haven’t seen in a while or maybe those who are closer to you are the ones who get the most attention. There is no wrong answer. Just make sure that you take care of your social side in a smart way. You can book 20 meetings with friends in a week. I am sure it is easy even if you see couple of them at once. But do you want to put yourself through that?

What are your time wasters?

How do you spend the time you commute? How about the time you wait for the doctor to call you into his office? What do you do during your lunch break? Most of you will answer that you check emails or social media or something else not important. Doing some of those is fine. But instead of scrolling insta on the bus, why not read/listen to a book?

During lunch break why not talk with co-workers, you will get some socializing in and build stronger networks. If you work from home you could go for a walk for 15 minutes and then eat. So many choices, check from the self category what is on the priority list; reading? Gym? Could you make it happen instead of being is social media?

See what can you outsource or automatize.

Certain emails you can mark as junk or make them go into the right folder. Bills you can pay automatically in online banks, so you don’t have to worry about anything else except that there is money on your bank account. You can outsource some of your emails. For example if something is to do with marketing and you have a marketing team, you can make sure those emails forward automatically to your team.

Or you can ask your office assistant to bring you a latte (if it is part of her job, no need to make her run just cos you are a coffee addict.) You can ask someone else to do almost anything. Make sure that only those tasks you absolutely need to do will get done by you.

Say no.

Look its is sooooo hard. I know. We live in a world where A) we get bombarded with new things all the time and B) everything is marketed in “you don’t want to miss out on this”. The fear of missing out is real! But the actual truth is that you can’t attend all the concerts, movie premiers, trips to all over the world, still have a family, job plus a social life. So you have to say no to opportunities, to people asking for your help and to your own wants as well.

If you don’t know whether to say no or yes, check your priority list. Does it take care one of them, for example seeing friends. Cool say yes. If it doesn’t do anything for you but actually takes time off the priorities say no. It is normal to miss out on things. But missing out on a concert is way better than feeling stressed about how to fit in the important things.

Don’t overbook yourself.

This might seem counter intuitive. Why should I mark that I commute to work place in 45 minutes when I know it takes only 30. Because, sometimes the car breaks down, the traffic is weird, the bus driver doesn’t see you and doesn’t stop etc. The 15 minutes is a buffer time, that makes it possible for you to be late and still be on time. If you however are the 15 minutes earlier, you can walk to your favorite cafe and get that latte, so your assistant doesn’t have to be running around. Genius!

Own less.

Look this is one of those wtf are you talking about, but seriously just listen. If you have only 10 outfits to chose from you will be way faster than if you have 100 of them. The same thing goes if you have one pen, your favorite, you don’t have to try the 30 ones out. If you have 50 books that you have on the to read shelf, you will take your whole reading time trying to choose what you feel like. (And you will change the book choice next time.) So owning less will save you time. A while back I have talked about minimalism and how to pick and choose from trends in this post. : Picking and Choosing

Don’t bother over thinking.

Laura has a quote: “Most stuff doesn’t matter. Think about today’s date two years ago. Can you remember what you were worried about then?” Probably not and the truth is it probably wasn’t a big deal then either. But you stressed about it. You lost sleep over it. Didn’t work as well due to the lack of sleep etc. Stop stressing all the time.

Take time to do things that are “time wasters”

Now don’t you dare only read this and tell all of your friends how Alisa told you to waste your time. Nu-uh! However this is an actual tip from me. Sometimes we deserve to just watch a silly comedy on the TV with a bucket of ice cream. Or scroll on Instagrams cat video page. It is perfectly fine to take this time to switch out brains off. As long as we don’t forget to put them back on.

Key take away from the Ted Talk:

In Laura’s Ted talk there was something that really resonated with me: She tells about a busy woman who had no extra time. But then her water cooler broke, which resulted in a huge mess. As you can imagine. It took 7 hours from her week to get rid of the water and to clean everything up. Now if you had asked that woman if she had 7 extra hours in her week. She would have probably said hell no. But because there was a crisis, she found the 7 hours.

What Laura says is that “We can’t make time but it will stretch to accommodate what we choose to put into it.” So in short, our priories should be treated like that water cooler crisis. We just have to find time for them. After all it is what will make us actually fulfilled.

Thanks for reading , don’t forget to comment your favorite tip. Also please follow me on my socials, seen on the left, or from the 3 lines if you are on a mobile device ๐Ÿ™‚

Xoxo, Alisa

Here is some more links that I used for inspiration or that I feel you should ๐Ÿ˜‰

https://www.forbes.com/sites/darrahbrustein/2019/05/12/9-ways-to-curb-burnout-and-carve-out-time-for-whats-truly-important/#578319372446

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Goals, Lessons in life, Personal development

10 things to STOP right now

I am not sitting on a high horse here, I swear to god I do these things too. I just think we should pay attention to these things more.

  1. Stop saying sorry for how you look. Even if you haven’t tried to “put yourself together” you have absolutely NO reason to apologize how you look. Just be unapologetically you. It’s the best thing for yourself you can do.
  2. Stop saying you are OCD, depressed etc. Sure you might be precise in something or feel like shit once in a while. But unless you actually suffer from these conditions it sounds almost demeaning. I mean is it OCD to make your bed daily? No, that is not even close to what OCD is. Same thing with depression. And if you keep telling yourself you are depressed all the time, even if you just have a shitty moment in a day, who says it won’t become the truth? Concentrating on the bad definitely makes you more likely to only notice that.
  3. Stop trying to justify what you are doing to others. As long as you aren’t doing anything illegal or hurting someone, you don’t owe anyone anything. So stop explaining. Just do what you want/need to do, and let everyone else stress about your life if they want to do that. That is their problem, not yours. Trying to get validation from everyone just makes sure you never liveย your life and that is not something you want to realize when you are 80…
  4. Stop talking about motivation. Try to eliminate that word even from the thoughts you have. (I don’t feel like it goes into the same category.) If there is no such thing as motivation or feeling like doing something you have no excuse not to do that thing.
  5. Stop talking shit about others. I am going to be realistic, you sometimes will feel like shit about someone and what they did or said. But you will save time if you don’t gossip about them.
  6. Stop scrolling your phone in the morning and in the evening when its bedtime. The bed should be a no phone zone. I am not good at this. But it will make your day start better and it will make you feel more sleepy in the evening when social media hasn’t filled you with things to think about. And we all know what the blue light does!
  7. Stop listening to music all the time. (I say as I write this and listen to music…) but the idea is that we need to get used to silence as well. How often have you spent a proper amount of time with no phone and no music or video on the background? If you can’t be calm in silence that isn’t normal. It isn’t good for you. It technically means you can’t be one on one with yourself. I am one of these people. How do you know if you are too? Just close all sources of noise and see how long you last before you feel uncomfortable. If you can’t last more than an hour, or you feel anxious you should get used to silence.
  8. Stop planning. I am a planner. I write what I should do and when and how long it will take me and how amazing it would be to achieve xyz. But do I achieve these things? No. I just talk and talk and talk and I think I will do them when I feel like it and motivated… wait but I can’t use those terms… so I must do it now or realize it isn’t a priority.
  9. Stop saying yes to things you don’t want to do. Rather just say no I can’t/ don’t want to do something that promises that you will do it and then have to come up with a legit sounding excuse to why you need to cancel. It will make you less stressed when you feel like you need to do way more than you can. And it will make you more reliable because when you say yes it actually means yes.
  10. Stop leaving stuff where it doesn’t belong. Don’t leave those pants on the floor, or the pens into the wrong drawer. Make your life easier for yourself and just put everything where it belongs. Trust me not only will you save time, you will feel calmer and collected when your room doesn’t look like a tornado hit it.

In the end, these habits aren’t really that difficult to change, but in the long run, they will save you time, make you feel better about yourself and really they just make you seem more like an adult. So let’s all try to stop doing this, shall we!

Thanks for reading! What is the most difficult thing on the list, for you?

xoxo

-Alisa

Personal development

How to overcome overwhelm (or not get there at all)

Here we are again. The fall is upon us and the real life slaps us in the face an angry ex. The summer was so fun, but now we are back to the reality of everything. School started, or a new project at work. On top of that you have to do a billion of other things. Go to yoga, update blog, and with work or school (or worse yet both) you have more than just one obligation. And now you wake up at night with a feeling of a constrictor cobra squeezing your insides. Yay!

But what if we don’t have to feel overwhelmed? How to make sure, that you can enjoy almost every-single task you do, and not feel like it is sucking out the juices of life from within your soul?

First make sure you know that this isn’t something more serious like a burnout. If your overwhelm has already jumped over the edge and became a burnout I would highly suggest you check out my post about relaxing, why we should and how to do it. The link is here:ย https://changedlife365.net/2017/06/03/how-to-relax-and-why/

Now to the topic at hand

  1. Figure out why are you feeling like all the walls are falling on you? List all of the things you are “supposed” to do. Now from that list see if there is anything you can disregard. Do not take tasks on your plate that will make your energy bank get depleted. If you have extra things you just can’t do, then make sure you organize it so that you don’t offend anyone. If it is already promised, make a mental note not to promise things that make you feel like shit. As a side note, do not take away those things that bring you happiness in the long run or are there for your health. So, I think yoga should stay. But proofreading your friends essay for the next day, when you still have to write yours… well that can go.
  2. Now that your list looks more realistic. (Hopefully) figure out what the task monster is. A task monster is one task that seems so big and time consuming you feel like someone punched you in the gut right after reading that task. Now think of ways to make it smaller; more manageable. Make an action plan. All the tasks that are bigger than just 15 minutes of work, can be made into bite sized prices. You don’t eat a full pizza in one bite, so why should you do a huge project/essay that way?
  3. Make sure you haven’t got too much to do on one day. Make a to-do list that you know you can complete. Prioritize. If you have an essay in two days and a project in three weeks you could still work on both but definitely the essay is a priority. Even if the project is supper important. I think a smart to-do list would be: Finnish essay, do project for 30 minutes, activity you like. Or something similar.
  4. Do not do everything in one sitting. No matter who you are, people don’t concentrate well for more than 45 minutes and several studies show that even less. So don’t just sit on your butt for hours on end. Take pauses. But make them count. I can make a post about this later in detail. But if you sit in the same space with the same computer and that vacant look in your eyes, after your pause you won’t feel rejuvenated. Do anything at all but not computer or phone. Make that pause count. Stretch, meditate, visualize your dream life.
  5. Do not beat yourself over things not always being 100% perfect. Chances are that they never are. You can get an A+ on a paper and still have a couple comma mistakes. It isn’t the end. Done is better than perfect. And with every mistake you learn. So don’t beat yourself up. Make sure that every task you do is the ย best that you can give at the moment, and then be proud you completed it.
  6. After you have finished the things you had time for that day. Stop. Do not do an all nighter. Do not sit for hours just to get that list less long. You will hate yourself next day and feel more overwhelmed. Make sure your evening has some time for yourself. Take a long shower. Read a book you love. Re-charge for tomorrow. You may wake up a bit earlier if you feel you need the extra time. But do not forget to take care of yourself. Sleep and food and exercise, meditation all of that is like fuel to a car. You can’t disregard it no matter how you have to get from place A to B.
  7. In order to not get overwhelmed or god forbid burnout, have one day a week with at least one afternoon just for you. It can be going out with friends. Reading a book. Making a bath. Going for a longer relaxed gym session (not the squat and go type) doing your nails or anything that will make you feel like yourself.
  8. I think this might be the most important. Do not let your negativity and self pity take you to the path of inflating the issue to be more big than it is. You can’t just not do the things you are obligated to do. So just sitting and crying for days over how unlucky you are and how life isn’t fair won’t help. I mean crying a bit can be helpful, to let out the feeling of frustration but then you have to wipe your face and get to business. No one else will do your work for you. So remember to make your health a priority but do not make it an excuse why you can’t do things.

I just had this feeling of overwhelm and just self pity to be honest. Felt like no matter what I did I was banging my head against the wall. That is why I wrote this post. I hope it helped and I hope everyone will feel energized and productive this fall.

A lot of inspiration for this post I got from this video, it is great, check it out!ย https://www.youtube.com/watch?v=JDixLnjgRrw

As always, thanks for reading

-Alisa